GUIDELINES FOR FACULTY MEMBERS BEING REVIEWED 

The faculty member is responsible for assembling all appropriate materials for presentation to the various reviewers.  This file should be assembled during the summer so that it will be completed by September 1.  The faculty member may consult with the Chair of the Committee on Tenure and Promotion or with the Dean at any time about the review procedure or about the preparation of the file.

Each faculty member being reviewed is urged by the Committee to check this list of items and to submit as many of them as feasible.

Checklist for Faculty member Being Reviewed

1.   A complete, updated curriculum vitae.

2.   A statement of professional interest, goals, and projected activities over the next five years.

3.   For continuing appointments, copies of second- and fourth-year reviews, including the written comments of Departmental, College and University committees and administrators.  

4.   A list of courses taught at The University of Tulsa since joining the Faculty.

5.   Student evaluations since the previous review.  For faculty members being reviewed for promotion and/or tenure, all evaluations since previous promotion or appointment.

6.   Selected syllabi and assignment sheets for courses taught at The University of Tulsa, especially courses taught since a previous review.  (Only one example need be provided for courses that have been taught several times.)

7.   If available, reports of colleagues who have observed the teaching of the faculty member.

8.   Copies of published work, including books, papers, reviews, and other scholarly/critical efforts.  For performing disciplines, appropriate submissions might include scores, recordings, and performance or exhibit status.

9.   Unpublished scholarly or professional materials that the faculty member wishes the Review Committee to consider.  These might include correspondence from publishers or sponsors indicating manuscript, performance, or exhibit status.

10.  Responses to published or presented work, including reviews, reprint requests, a citation list, and performance or exhibit invitations.  

11.  Copies of proposals for internal and external funding.  

12.  External reviews of the faculty member’s scholarship, research, creative work, or performances.  (See Appendices for “Approved Letter for Solicitation of Professional Reviews.”)  

13.  Any other materials the faculty member considers informative and supportive.  

14.  A table of contents listing the file materials.

Department Chair's Checklist
Items submitted by the department to the Dean must include, but are not limited to, the following:

All reviews not involving recommendations for or against promotion and/or tenure
        Submit the following documents to the Dean:
       
       Review Committee Report
                Attach at the end of the report:  Signature page including committee members'
                signature and date as well as a candidate-signed declaration that the candidate
                has read and had an opportunity to respond to the Review Committee Report and
                the Chair's recommendation
       Chair's recommendation
       Candidate's current Curriculum Vitae
       Review Committee's votes (maybe in report; ballots, if available)
       Department's votes (maybe in report; ballots, if available)
       Department Criteria Statement
       Candidate-signed declaration that the candidate has read and had an opportunity
       to respond to the Review Committee Report and the Chair's recommendation.

Sixth-year review recommending for or against promotion with tenure
      Submit the following documents to the Dean:
  
      Review Committee Report
                Attach at the end of the report:  Signature page including committee members'
                signature and date as well as a candidate-signed declaration that the candidate
                has read and had an opportunity to respond to the Review Committee Report and
                the Chair's recommendation
      Chair's recommendation
      Confidential external letters evaluating the candidate's performance
      Candidate's current Curriculum Vitae
      Review Committee's votes (maybe in report; ballots, if available)
      Department's votes (maybe in report; ballots, if available)
      Department Criteria Statement
      Candidate-signed declaration that the candidate has read and had an opportunity
      to respond to the review committee report and the Chair's recommendation. 
     
Tenure and Promotion to Associate Professor; Promotion to Full Professor
      Submit the following documents to the Dean:
  
      Review Committee Report
                Attach at the end of the report:  Signature page including committee members'
                signature and date as well as a candidate-signed declaration that the candidate
                has read and had an opportunity to respond to the Review Committee Report and
                the Chair's recommendation
      Chair's recommendation
      Original confidential external letters evaluating the candidate's performance
      Candidate's current Curriculum Vitae
      Review Committee's votes (may be in report; ballots, if available)
      Department's votes (may be in report; ballots, if available)
      Department's Criteria Statement
      Candidate-signed declaration that the candidate has read and had an opportunity
      to respond to the review committee report and the Chair's recommendation.

Professional and Post-Tenure
      Submit the following documents to the Dean:
  
      Review Committee Report
                Attach at the end of the report:  Signature page including committee members'
                signature and date as well as a candidate-signed declaration that the candidate
                has read and had an opportunity to respond to the Review Committee Report and
                the Chair's recommendation             
      Chair's recommendation
      Candidate's current Curriculum Vitae
      (Optional) Current PIF

Tenure and Promotion to Associate Professor; Promotion to Full Professor

Review Schedule:

These dates are deadlines and in no way limit the department's choice to begin or complete tasks early.

May 12, 2008
Departmental Review Committee chosen and names forwarded to the Dean.